Info and Fees

Tuition and Age Divisions

Mini

Age:
5-8

Early Bird Tuition:
$169

Full Tuition:
$189

Late Tuition:
$209

Junior

Age:
9-12

Early Bird Tuition:
$169

Full Tuition:
$189

Late Tuition:
$209

Teen

Age:
13-15

Early Bird Tuition:
$169

Full Tuition:
$189

Late Tuition:
$209

Senior

Age:
16+

Early Bird Tuition:
$169

Full Tuition:
$189

Late Tuition:
$209

Observer 

Early Bird Tuition:
$20

Full Tuition:
$30

Late Tuition:
$40

Participating Teacher

Age:
20+

Early Bird Tuition:
$100

Full Tuition:
$120

Late Tuition:
$140

Studio Owner

Early Bird Tuition:
Free

Full Tuition:
Free

Late Tuition:
Free

There is a limit of 2 free studio owners/directors per studio.

Independent Dancer

There is a $10 charge for independent registration.

Payment and Fees

  • All tuition and observer pricing is determined by the date the payment is received, not the date registered. Check your city for the registration deadlines.
  • Registration will not be processed and cannot be guaranteed for the event without full payment. Studios with an early reservation and a $300 deposit on file will have first priority if an event reaches capacity. (Early reservations take place May 1 – June 15. Deposits must be received within 3 business days of the reservation submission.)
  • Personal and studio checks are not accepted. A cashier’s check or money order is the preferred payment. Credit card payments will have a 5% service fee added.
  • Payments must be postmarked by the deadline. A grace period of 3 days will be allowed for certified funds to arrive. After the 3-day grace period, tuition rates will increase to the current rate. The new balance will be due at that time. Please make sure to get a tracking number.
  • SCHOLARSHIPS AND SPECIAL OFFERS: Studio owners should contact the office via email once all dancers are registered. Scholarships and special offers that may be available will be applied at that time. Multiple scholarships for a single dancer cannot be combined. The highest valued scholarship will be applied. Scholarships are non-transferrable. Payment should be made with a cashiers check or money order upon finalization of the account. Payment in full with certified funds by the early bird deadline is required to be eligible for any special offers that may be available. Studio owners should contact the office for more information.
  • In some cities, observers may not be allowed to register until the deadline passes. In this situation, studios and independent accounts will be notified upon registration closing and there will be a 2 to 3 day frame to register observers on a first come first serve basis. In this instance, observers will be charged the early pricing rate and must be paid prior to the event. If any space is available at the door, the rate will be the late/at-the-door price.
  • Payments not received by the Thursday prior to the event will be charged late pricing and must be paid with a credit card. No exceptions.
  • Studio Owners may charge their own administrative fees to cover the cost of time and expense they incur while organizing, registering, and attending the event.
  • Dancers attending more than one 2022 IAX event are eligible to receive a 25% discount off tuition for additional cities.
  • Refunds will not be given. There are no exceptions.
  • REFUNDS ARE NOT AVAILABLE AND A MINIMUM OF 24 HOURS’ NOTICE IS REQUIRED FOR CREDIT TO BE CONSIDERED FOR ANY REASON. Credit consideration is on a case-by-case basis and will only be addressed with the studio owner. Notification onsite upon event check-in will result in forfeiture of that registration. If a dancer cannot attend due to illness or injury, a doctor’s note is required a minimum of 24 hours prior to the event to be considered for any type of credit. If credit is issued, the credit is non-transferrable and is valid for up to one year.

Age Divisions

  • Ages are determined as of January 1, 2023.
  • Studio Owners/Directors may use their discretion to place dancers in the classroom that is most appropriate. A dancer can always register for an age division lower or higher. This adjustment should be made during the registration process. Dancers who participate in an age division lower will not be eligible for scholarships. Dancers that dance up an age division are eligible for scholarships.
  • Changes to age divisions made at the event must be requested within the first two classes. Changes can only be made by the account holder and can only be accommodated if space allows. Please notify Immerse staff at the Pop-Up shop to request changes and for a new wristband. 
  • Age divisions may be combined for classes in some cities without notice. Tuition for dancers includes a minimum of 6 classes. Classes are scheduled for either 45 minutes or 1 hour. In some cities and age divisions, there may be a free bonus class in the schedule for juniors, teens, and seniors.
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General Information

  • In order to attend and/or participate at any IAX event, a waiver and release form must be signed electronically no later than the Wednesday prior to the event. Waivers must be signed by all in attendance: dancers, studio owners, teachers, and observers. Observers MUST be registered with their name, not the name of their dancer. Waivers will be emailed to the account holder prior to the event. The account holder will forward the email to all participants for an e-signature. You may preview the waiver by clicking on your event and then clicking on “download waiver”.
  • Studio Owners and Independent dancers should proceed to the registration table to pick up all observer and staff wristbands as well as the designated scholarship numbers for dancers. If you are registered with a studio, you do not need to check in. Your studio owner or designated studio representative will pick up the packet. 
  • All dancers are required to wear their assigned number and all staff/observers are required to wear their wristband at all times to gain access to the dance rooms. Wristbands are not transferable. NO EXCEPTIONS WILL BE MADE.
  • Faculty and class styles are confirmed per event and are subject to change without notice. Occasionally, advertised faculty may be replaced with equally qualified professionals.
  • Dancers are asked to keep all personal items under the chairs and against the walls to create as much dance space as possible. Luggage and oversized bags are not allowed in the classrooms.
  • Water stations may not be available. Dancers should bring their own bottled water.
  • Good sportsmanship is expected at all times from everyone in attendance.
  • We reserve the right to change dates and/or locations.
  • The Immerse Pop-Up shop accepts credit card and cash payments for merchandise. Checks are not accepted.
  • By registering, you agree to all of the terms and conditions listed on the website and in the waiver. Everyone in attendance must have an electronically signed waiver.

Observer Information

  • Payment for studio pre-registered observers cannot be made with a credit card at the Pop-Up Shop. Payment is due prior to the event.
  • Parents/Legal Guardians of dancers are only allowed inside the classroom if they have purchased an observer wristband. All observers must accompany a paid registered dancer, and may not be unregistered teachers or dancers.
  • IAX reserves the right to limit the number of observers in each classroom based on space and attendance. If we have reached capacity prior to the intensive, observer bands will not be sold at the door. Pre-registration is encouraged. The observer band price is not based on the time of the dancer’s registration but on the time the payment is received. 
  • In some cities, observers may not be allowed to register until the deadline passes. In this situation, studios and independent accounts will be notified upon registration closing and there will be a 2 to 3 day frame to register observers on a first come first serve basis. In this instance, observers will be charged the early pricing rate and must be paid prior to the event. If any space is available at the door, the rate will be the late/at-the-door price.
  • Respect for the dancers and staff is expected. Please refrain from carrying on conversations or any other activity that may distract or cause disruption to the learning environment. Observer must remain seated in a chair along the perimeter of the room. Observers may not sit on the floor at any time. IAX reserves the right to revoke observer privileges for any reason without refund or credit.
  • Studio owners/directors will receive a complimentary wristband allowing them access into all classrooms. (There is a limit of two complimentary wristbands for directors per studio.) Persons listed as studio owners/directors will have access to all information pertaining to the studio’s account, payments, and registration. Additional teachers may purchase an observer wristband allowing them access.
  • Observer wristbands cannot be exchanged, are non-transferable, and non-refundable. 
  • Observer wristbands (this includes teacher and studio owner wristbands) must be worn and visible to IAX staff at all times.
  • Observer wristbands are not required for the morning welcome or the scholarship announcements at the end of the day.
  • Observers, all well as dancers, are expected to keep personal items under chairs and against the wall making as much room for dance space as possible.

Photo & Video

  • For the safety of the dancers, to protect the work and choreography of the faculty, and to reduce distractions, photography and video recording from any type of device (including cell phones and cameras) is strictly prohibited in ALL classes. Our faculty and staff reserve the right to remove anyone who is video recording or taking photos without permission, without refund or credit. A professional photographer will be onsite and photos will be available after the event. (Immerse Artists Experience does not profit from any sales of photos.) 
  • The faculty must quickly move from one class to the next. Out of courtesy for other dancers and the faculty, please refrain from requesting photos between classes as they will not be able to accommodate the request. The faculty may be available during lunch and will be available after each event for pictures.

Safety & Security

  • The health and safety of our dancers, studio owners, teachers, observers, faculty, and staff have always been, and will forever be, a top priority. Our protocols may vary event to event depending on current guidelines in each location.
  • Immerse Artists Experience, the host hotel, and facilities are not responsible for any lost personal items, broken items, injuries, or illness (including any events or situations that may come from injury or illness).
  • If first aid is needed, please see an IAX staff member at our merchandise pop-up shop.
  • All personal items should be kept under chairs against the perimeter of the ballroom at all times to avoid injury and create as much dance space as possible.
  • All dancers under the age of 18 who are registered with Immerse Artists Experience must be accompanied by an adult of a legal age. The adult must be in the vicinity throughout the event.
  • All registered dancers, studio owners, teachers, and observers are required to sign an Immerse Artists Experience waiver and release form in order to participate.
  • Persons wishing to purchase observer bands at the door must provide acceptable proof that they are attending with a particular registered dancer. Any person that attempts to purchase a wristband that cannot answer specific questions will be reported.
  • The safety of our dancers in attendance is our first priority, therefore, we can only accept observer registration for those accompanying their registered dancer. Observers and dancers must be registered under the same account. No exceptions.
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Independent Registration

Immerse Artists Experience wholeheartedly believes that dancers should be consistent with their training and attend classes on a regular basis at their local dance studio. We encourage all dancers to be involved in open communication with their studio owner. Although we happily accept all dancers, including independent registration, we encourage dancers to register through their studio, unless their studio owner suggests otherwise. Dancers registering independently of a studio must open an account through the “Independent Login.” There is a $10 fee added to all independent registrations.

 

Redeeming Scholarships

Scholarships earned during the 2021 season may be applied to the 2022 season. In order to redeem the scholarship, dancers must register (and pay any balance due) prior to the early registration deadline. If dancers are participating with a studio, we ask that the studio owner please email us to redeem the scholarship at the time of registration. If the dancer will be attending as an independent, we ask that the parent or guardian please email us to redeem the scholarship at the time of registration. Scholarships are non-transferrable. If the scholarship was earned by a dancer attending with a studio and the dancer wishes to apply the scholarship amount as an independent or with another studio, we must receive written notice from the original studio owner at the time of registration.

 

Studio Owner Information

We suggest all studio owners call to confirm final pricing and fee information. Please remember that payment must be made with a cashier’s check or money order by the early bird deadline to receive any special offers and to avoid the 5% fee for credit card payments. Personal and studio checks are not accepted. Special offers may only be available for studios that make an early reservation and $300 deposit between May 1 and June 15. If you have any questions, please call our office at 501-817-6243.