Info and Fees

Tuition and Age Divisions

Mini

Age:
5-8

Early Bird Tuition:
$169

Full Tuition:
$189

Late Tuition:
$209

Junior

Age:
9-12

Early Bird Tuition:
$169

Full Tuition:
$189

Late Tuition:
$209

Teen

Age:
13-15

Early Bird Tuition:
$169

Full Tuition:
$189

Late Tuition:
$209

Senior

Age:
16+

Early Bird Tuition:
$169

Full Tuition:
$189

Late Tuition:
$209

Observer 

Early Bird Tuition:
$20

Full Tuition:
$30

Late Tuition:
$40

Participating Teacher

Age:
20+

Early Bird Tuition:
$100

Full Tuition:
$120

Late Tuition:
$140

Studio Owner

Early Bird Tuition:
Free

Full Tuition:
Free

Late Tuition:
Free

There is a limit of 2 free studio owners/directors per studio.

Independent Dancer

There is a $10 charge for independent registration.

Payment and Fees

  • All tuition and observer pricing is determined by the date the payment is received not the date registered. Check your city for the registration deadlines.
  • All registrations must be paid in full prior to arrival. NO EXCEPTIONS WILL BE MADE.
  • Registration is not guaranteed without full payment. If payment has not been made, full payment will be required once we hit capacity even if it is before the deadline. We kindly ask that payments be made in a timely manner. Studios that make an early reservation with a $300 deposit will have first priority. The deposit should be mailed at the time the reservation is made.
  • Studios should make payment in the form of a cashier’s check. Payments must be post-marked by the deadline. A grace period of 3 days will be allowed for certified funds to arrive. After the 3-day grace period, tuition rates will increase to the current rate. The new balance will be due at that time. Please make sure to get a tracking number.
  • If observation registration cannot be opened until all dancer registration is complete, studios and independent accounts will be notified and there will be a short time frame to register on a first come first serve basis. In this instance, observers will be charged the early pricing rate and must be paid prior to the event. If any space is available at the door, the rate will be the late/at-the-door price.
  • Personal and studio checks are not accepted.
  • Cashier’s check is the preferred payment method for studios. Money orders are also accepted. Credit card payments will have a 5% service fee added.
  • Studio owners should login to their account to confirm all pricing and fee information. If any special offers are available, certified funds and payment by the early bird deadline are required to be eligible.
  • Payments not received by the Thursday prior to the event will be charged late pricing and must be paid with a credit card.
  • Refunds will not be given.
  • Studio Owners may charge their own administrative fees to cover the cost of time and expense they incur while organizing, registering, and attending the event.
  • Dancers attending more than one 2021 IAX event are eligible to receive a 25% discount off tuition for additional cities.
  • NEW! If a dancer cannot attend because they have tested positive for Covid-19, a doctor’s note and a positive Covid-19 test result is required a minimum of 24 hours prior to convention start date/time to be considered for a credit to another city or for the following year. If a dancer cannot attend because of quarantine due to Covid-19, a note from the health department stating that they have been placed in quarantine is required a minimum of 24 hours prior convention start date/time to be considered for a credit to another city or for the following year. If a dancer cannot attend due to injury or illness (Covid-19 please see the above), a doctor’s note is required a minimum of 24 hours prior to convention start date/time to be considered for a credit to another city or for the following year. This information must be emailed to our office by this deadline. If the dancer is registered with a studio, all communication must be through the studio owner.

Age Divisions

  • NEW! Ages are determined as of the date of the event.
  • Studio Owners/Directors may use their discretion to place dancers in the classroom that is most appropriate. NEW! Age divisions have been modified for the 2021 season. A dancer can always register for an age division lower or higher. This adjustment should be made during the registration process. Dancers who participate in an age division lower will not be eligible for scholarships. Dancers that dance up an age division are eligible for scholarships.
  • Changes to age divisions made at the event must be requested within the first two classes. Changes can only be made by the account holder and can only be accommodated if space allows. Please notify Immerse staff at the Pop-Up shop to request changes and for a new wristband. 
  • Age divisions may be combined for classes in some cities without notice. Tuition for dancers includes a minimum of 6 classes. Classes are scheduled for either 45 minutes or 1 hour. In some cities and age divisions, there may be a free bonus class in the schedule for juniors, teens, and seniors.

General Information

  • In order to attend and/or participate at any IAX event, a waiver and release form must be signed electronically no later than the Wednesday prior to the event. Waivers must be signed by all in attendance: dancers, studio owners, teachers, and observers. The waivers will be emailed to the account holder prior to the event. The account holder will forward the email to all participants for an e-signature. You may preview the waiver by clicking on your event and then clicking on “download waiver”.
  • Studio Owners and Independent dancers should proceed to the registration table to pick up all wristbands and designated scholarship numbers. If you are registered with a studio, you do not need to check in. Your studio owner or designated studio representative will pick up the packet. All dancers are required to wear their assigned number and wristband to gain access to their classes. Observer wristbands are not transferable and must be worn at all times to have access to the classrooms. NO EXCEPTIONS WILL BE MADE.
  • Faculty and class styles are confirmed per event and are subject to change without notice. Occasionally, advertised faculty may be replaced with equally qualified professionals.
  • Dancers are asked to keep all personal items under the chairs and against the walls to create as much dance space as possible. Luggage and oversized bags are not allowed in the classrooms.
  • Water stations will not be set up at the events. Dancers should bring their own bottled water.
  • Good sportsmanship is expected at all times.
  • We reserve the right to change dates and/or locations.
  • The Immerse Pop-Up shop accepts credit card and cash payments for merchandise. Checks are not accepted.
  • By registering, you agree to all of the terms and conditions listed on the website and in the waiver. Everyone in attendance must have an electronically signed waiver.
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Observer Information

  • Studio registrations for observers cannot be made with a credit card at the Pop-Up Shop. Payment is due prior to the event.
  • If observation registration cannot be opened until all dancer registration is complete, studios and independent accounts will be notified and there will be a short time frame to register on a first come first serve basis. In this instance, observers will be charged the early pricing rate and must be paid prior to the event. If any space is available at the door, the rate will be the late/at-the-door price.
  • Parents/Legal Guardians of dancers are only allowed inside the classroom if they have purchased an observer wristband. All observers must accompany a paid registered dancer, and may not be teachers or dancers.
  • IAX reserves the right to limit the number of observers in each classroom based on space and attendance. If we have reached capacity prior to the intensive, observer bands will not be sold at the door. Pre-registration is encouraged. Please note that the price increases if they are purchased at the door. The observer band price is not based on the time of the dancer’s registration but on the time the payment is received.
  • Persons wishing to purchase observer bands at the door must provide acceptable proof that they are attending with a particular registered dancer. Any person that attempts to purchase a wristband that cannot answer specific questions will be reported.
  • IAX reserves the right to revoke observer privileges for any reason without refund or credit.
  • Respect for the dancers and staff is expected. Please refrain from carrying on conversations or any other activity that may distract or cause disruption to the learning environment. The faculty reserves the right to ask anyone disrupting the class to leave the room.
  • Studio owners/directors will receive a complimentary wristband allowing them access into all classrooms. (There is a limit of two complimentary wristbands for directors per studio.) Persons listed as studio owners/directors will have access to all information pertaining to the studio’s account, payments, and registration. Additional teachers may purchase an observer wristband allowing them access.
  • Observer wristbands cannot be exchanged, are non-transferable, and non-refundable.
  • Observer wristbands must be worn and visible to IAX staff at all times.
  • Observer wristbands are not required for the morning welcome or the scholarship announcements at the end of the day.
  • Observers, all well as dancers, are expected to keep personal items under chairs and against the wall making as much room for dance space as possible.

Photo & Video

  • Videotaping and photography are not allowed at any time during the classes. It is important to protect the dancers as well as the choreography rights of the faculty. It can also be a distraction to the dancers and instructors.
  • The faculty must quickly move from one class to the next. All classes must begin on time. For this reason, photos may not be taken between classes with the faculty out of courtesy for the faculty and the dancers in the next class. The faculty will be available before and after each event for pictures.
  • Account-holders will be notified in advance if a professional photographer will be onsite. If a photographer is present, photos from the event will be available for purchase after the event. (IAX does not profit from any sales of photos.)

Safety & Security

  • The health and safety of our dancers, studio owners, teachers, observers, faculty, and staff have always been, and will forever be, a top priority. Click here to read some of our safety protocols.
  • Immerse Artists Experience, the host hotel, and facilities are not responsible for any lost personal items, broken items, injuries, or illness (including any events or situations that may come from injury or illness).
  • If first aid is needed for an attendee of IAX, please see an Immerse staff member at our merchandise pop-up shop.
  • All personal items should be kept under chairs against the perimeter of the ballroom at all times to avoid injury and create as much dance space as possible.
  • All dancers under the age of 16 who are registered with Immerse Artists Experience must be accompanied by an adult of a legal age. The adult must be in the vicinity throughout the event.
  • All registered dancers, studio owners, teachers, and observers are required to sign an Immerse Artists Experience waiver and release in order to participate.
  • Persons wishing to purchase observer bands at the door must provide acceptable proof that they are attending with a particular registered dancer. Any person that attempts to purchase a wristband that cannot answer specific questions will be reported.
  • Videotaping and photography of any kind from any media device is strictly prohibited during class sessions. This will be enforced to ensure the safety of all dancers, and protect the work of the IAX faculty.
  • Visible wristbands are required of all dancers and observers during classes.

Independent Registration

Immerse Artists Experience wholeheartedly believes that dancers should be consistent with their training and attend classes on a regular basis at their local dance studio. We encourage all dancers to be involved in open communication with their studio owner. Although we happily accept all dancers, including independent registration, we encourage dancers to register through their studio if possible. Independent dancers must open an account through the “Independent Login.” It is through this account only that independent dancers will be allowed to register. There is a $10 fee added to all independent registrations.

Redeeming Scholarships

Scholarships earned during the 2020 season may be applied to the 2021 season. In order to redeem the scholarship, dancers must register (and pay any balance due) prior to the early registration deadline. If dancers are participating with a studio, we ask that the studio owner please email us to redeem the scholarship at the time of registration. If the dancer will be attending as an independent, we ask that the parent or guardian please email us to redeem the scholarship at the time of registration. Scholarships are non-transferrable. If the scholarship was earned by a dancer attending with a studio and the dancer wishes to apply the scholarship amount as an independent or with another studio, we must receive written notice from the original studio owner at the time of registration and/or balance payment.

Studio Owner Information

We suggest all STUDIO OWNERS call prior to submitting registration to confirm pricing and fee information. Please remember that cashier’s checks are the preferred method of payment to avoid the 5% fee for credit card payments. Special offers are only valid with cashier’s check as the form of payment. Our office number is 501-817-6243.