Studio Owners/Directors may use their discretion to place dancers in the classroom that is most appropriate. A dancer can always register for an age division lower or higher. This adjustment should be made during the registration process. Dancers who participate in an age division lower will not be eligible for scholarships or awards. Dancers that dance up an age division are eligible for scholarships and awards.

Changes to age divisions made at the event must be requested during the first two classes. Changes can only be made by the account holder and can only be accommodated if space allows. Please notify IAX staff at the Pop-Up shop to request changes and for a new wristband.

Age divisions may be combined for classes in some cities without notice. Tuition for dancers includes a minimum of six classes. Classes are scheduled for either 45 minutes or one hour. In some cities and age divisions, there may be a free bonus class in the schedule for juniors, teens, and seniors.

Dancers may attend without a registered teacher but teachers and observers may only attend with registered dancers.

Payment is required with registration. Registration is not complete and the attendee(s) space is not confirmed until full payment is made. Registration/Tuition payment cannot be made at the event for pre-registered observers, teachers, or dancers. We do not accept dancer registration or registration payment at the door.

There is an OPTIONAL Early Reservation period (May 1 – June 15) for studios attending as a group. Registration opens July 1. Early reservations only hold spots and will still require registration.

For dancers registered through a studio, all email and phone communications with Immerse Artists Experience must be handled exclusively by the studio owner. Parents and guardians should direct any questions to their studio owner, who will then reach out to Immerse Artists Experience on their behalf if necessary.

All tuition and observer pricing is determined by the date the payment is received, not the date registered. Check your city for the registration deadlines. Payments must be postmarked by the deadline. A grace period of 3 days will be allowed for certified funds to arrive. After the 3-day grace period, tuition rates will increase to the current rate. The new balance will be due at that time. Please make sure to get a tracking number. Payments not received by the Thursday prior to the event will be charged late pricing and must be paid with a credit card. No exceptions.

Registration will not be processed and cannot be guaranteed for the event without full payment. Studios with an early reservation and a $300 deposit on file will have first priority if an event reaches capacity. (Early reservations take place May 1 – June 15. Deposits must be received within 3 business days of the reservation submission.)

Personal and studio checks are not accepted. A cashier’s check or money order is the preferred payment. Credit card payments will have a 5% service fee added.

Dancers attending more than one 2023 IAX event are eligible to receive a 25% discount off tuition for additional cities. (Must email info@iaxdance.com upon registration, prior to payment, for the multiple city discount to be applied).

Studio owners should contact the office via email once all dancers are registered. Scholarships and special offers that may be available will be applied at that time. Multiple scholarships for a single dancer cannot be combined. The highest valued scholarship will be applied. Scholarships are non-transferrable. Payment should be made with a cashiers check or money order upon finalization of the account. Payment in full with certified funds by the early bird deadline is required to be eligible for any special offers that may be available. Studio owners should contact the office for more information.

Studio Owners may charge their own administrative fees to cover the cost of time and expense they incur while organizing, registering, and attending the event.

We have a no-refund policy with no exceptions. Dancer and observer substitutions are not allowed, as payments are non-transferable.

A minimum of a 24-hour notice is required for credit to be considered for any reason. Credit consideration is on a case-by-case basis and will only be addressed with the studio owner. Notification onsite upon event check-in will result in forfeiture of that registration. If a dancer cannot attend due to illness or injury, a doctor’s note is required a minimum of 24 hours prior to the event to be considered for any type of credit. If credit is issued, the credit is non-transferrable and is valid for up to one year. Dancer and observer substitutions are not permitted, as credits are non-transferable.

In order to attend and/or participate at any IAX event, a waiver and release form must be signed electronically no later than the Wednesday prior to the event. Waivers must be signed by all in attendance: dancers, studio owners, teachers, & observers. Observers MUST be registered with their name, not the name of their dancer. Waivers will be emailed to the account holder two weeks prior to the event. The account holder will forward the email to all attendees for an e-signature.

The Immerse Pop-Up Shop accepts credit card and cash payments for merchandise. Please note that checks are not accepted, and all sales are final—no refunds will be issued. Exchanges are not available after the event or for online purchases. To inquire about purchasing merchandise after the event, please email info@iaxdance.com for availability. However, we cannot guarantee that items will be in stock. Shipping fees will be added to items purchased post-event. 

By registering, attending, and/or participating, you (studio owners, teachers, office managers, observers, dancers, parents/legal guardians of attendees and those registered, etc.) agree to all of the terms, conditions, and policies listed on the website, including the waiver which you can read by clicking here.

Parents/Legal Guardians of dancers are only allowed inside the classroom if they have purchased an observer wristband. All observers must accompany a paid registered dancer and must be registered individually. Wristbands are not an open pass to all rooms. Observers are only allowed in the room(s) with their registered dancer(s).

Observers must be registered with their first and last name, along with the name of the accompanying dancer.

IAX reserves the right to limit the number of observers in each classroom based on space and attendance. If we have reached capacity prior to the intensive, observer bands will not be sold at the door. Pre-registration is encouraged. The observer band price is not based on the time of the dancer’s registration but on the time the payment is received. If space is available, observer bands will be sold at the door at the late registration rate of $40.

The studio owner will receive a complimentary wristband allowing access into all ballrooms in which they have students. The studio owner may attend free of charge, however, competition team directors, studio managers/directors, and teachers are required to register as Teacher-Observers or Teacher-Participants, as a fee applies to receive their wristbands. Teachers only have access to the ballrooms in which they have students.

Observer wristbands cannot be exchanged, are non-transferable, and are non-refundable. They must be worn and visible at all times. Wristbands are not required for the morning welcome or the scholarship announcements at the end of the day.

Although IAX has the observer option, studio owners may choose to not allow observer wristbands to be sold to members of their registered studio during the registration process or at the door. Studio owners must notify IAX upon registration prior to the event. Questions that parents/guardians may have on this matter will be directed to the studio owner as the decision is not that of IAX.

For the safety of the dancers, to protect the work and choreography of the faculty, and to reduce distractions, photography and video recording from any type of device (including cell phones and cameras) is strictly prohibited in ALL classes. The only exception for video is when our faculty gives you permission to record at a specific time. Our faculty and staff reserve the right to remove anyone who is video recording or taking photos without permission, without refund or credit.

All registered dancers, studio owners, teachers, and observers are required to sign an Immerse Artists Experience waiver and release form in order to attend.

Immerse Artists Experience, the host hotel, and facilities are not responsible for any lost personal items, broken items, injuries, or illness (including any events or situations that may come from injury or illness).

If first aid is needed, please see an IAX staff member at our merchandise Pop-Up shop. Basic first aid items such as band aids and ice packs will be available. For serious illness or serious injury, please call 911 and notify IAX staff immediately.

All dancers under the age of 18 who are registered with Immerse Artists Experience must be accompanied by an adult of legal age. The adult must be in the vicinity throughout the event.